A time card is a tool used by employers and employees to track hours worked. It serves as a record for payroll processing, ensuring accuracy in employee compensation. Time cards can be physical cards or digital entries made through software applications.
| Day | Clock-in | Clock-out | Break deduction | Total Hours | Daily Pay |
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A time card calculator is a digital tool designed to track and compute the total work hours of employees, including regular and overtime hours, ensuring accurate payroll processing. This technology has evolved significantly from its rudimentary beginnings, becoming an essential asset for businesses in managing workforce efficiency.
The primary function of a time card calculator is to automate the calculation of hours worked by employees. This includes:
Inputting Work Hours: Users enter start and end times for each work period.
Calculating Total Hours: The calculator computes total hours worked, factoring in breaks and overtime.
Generating Reports: Many calculators can produce detailed reports for record-keeping and analysis.
Time cards have been utilized since the late 19th century, initially in the form of clock cards that recorded employee hours. The first mechanical time recording machine was invented in 1894, which laid the groundwork for modern time tracking solutions. Today, time card calculators leverage advanced technology to enhance accuracy and efficiency in payroll processes.
In the "Hourly Rate" field, enter the employee's hourly wage.
If you need to calculate for a specific period, use the "dd-mm-yyyy" fields to enter the start and end dates.
For each day of the week: Click on the "Clock-in" field and enter the time the employee started work (e.g., 09:00). Click on the "Clock-out" field and enter the time the employee finished work (e.g., 17:00). Click on the "Break deduction" field and enter the total time taken for breaks in hours and minutes (e.g., 00:30 for a 30-minute break).
Click "Advanced options":
This will expand a section with various advanced settings.
After adjusting the advanced settings, click "CALCULATE" again to recalculate with the new settings applied.
Once you have entered the required information for all days, click the "CALCULATE" button.
The calculator will automatically calculate the following for each day: Total Hours: The total working hours for the day (clock-out time minus clock-in time minus break deduction). Daily Pay: The employee's earnings for the day (total hours multiplied by the hourly rate). At the bottom of the table, you will find: Total hours: The sum of total hours for the entire week. Total pay: The sum of daily pay for the entire week.
To clear all entered data and start a new calculation, click the "RESET" button.